Invoice Management and Bill Processing

Automate your entire invoice management process with comprehensive capabilities.

Manage All Your AP Processes in One Place

Take automation to new levels with advanced invoice management that eliminates manual stresses, increases accuracy, and accelerates processing. Here’s how.

Simplified Invoice Submissions

We make submitting bills simple and straightforward. Suppliers email invoices or upload them directly to a secure portal where progress is tracked. AP staff upload relevant documents, like contracts and receipts, which are attached to each invoice to help approvers make informed decisions.

Intelligent Data Capture

Say goodbye to manual data entry. Tipalti’s AI Smart Scan reads invoices and populates fields at the header and line-item levels. Unlike traditional OCR, it adapts to invoice variations, accurately extracting data from complex line items, table data, and various formats—minimising manual intervention and boosting productivity.

E-Invoicing Support

Stay compliant and effortlessly automate your invoicing process with Tipalti’s fully integrated e-invoicing solution. Connect to global e-invoicing networks like Peppol for smooth invoice exchange and compliance with local regulations in countries like Germany, Sweden, Norway, Denmark, and BeNeLux. You’ll get seamless onboarding without third-party complexity while reducing errors and improving audit controls.

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Auto-Coding Made Easy

Manual coding of invoice fields is time-consuming. Our AI automates it by recognising consistent coding patterns at header and line-item levels, including custom fields like department, location, tax codes, and expense accounts. It also automates tax coding by matching invoice tax amounts with the correct rates and codes, saving time and reducing errors.

Streamlined Collaboration with Stakeholders

AP teams and business approvers can collaborate efficiently with our built-in communication capability, Tipalti Comments. You can tag colleagues, attach documents, and send messages directly within the platform, while approvers can reply via email without logging in—accelerating issue resolution and invoice processing.

Instant PO Matching

Streamline purchasing with configurable rules for two-way and three-way matching at both header and line-item levels. Easily handle mismatches with tolerance ranges and set up exception approvals to resolve unmatched invoices efficiently. Get instant insights into exceptions with a colour-coded, intuitive interface.

Unified with Payment Processing

Our solution can handle hundreds of invoices, whether paid individually or in batches. Payment processing allows you to group invoices easily, enforce segregation of duties by separating approvals from payments, and automatically hold payments if funds are insufficient. You can also put specific invoices on hold within payment batches for future payments.

Automated Supplier Communications

Automated supplier communications reduce supplier enquiries, keeping suppliers informed at every step of the process—from invoice receipt to payment. Status updates via email and self-service access to payment history significantly reduce AP time, boosting productivity and lowering processing costs.

Real-Time Reconciliation

After payments are made, Tipalti delivers real-time payment reconciliation directly to your ERP—eliminating the need to consolidate data across multiple spreadsheets or accounting systems. Our reconciliation process creates a robust audit trail for transparency and compliance.

Pre-Built ERP Connections to Extend Automated Workflows

Easily extend and simplify your workflows with pre-built integrations and powerful APIs for your ERPs, accounting systems, performance marketing platforms, HRIS, SSO, Slack, credit cards, and more.

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Invoice Management FAQs

What is invoice management software?

Invoice management software refers to specialized solutions designed to streamline invoice handling within an organization. These tools automate various aspects of the manual processes that use paper invoices.

Key components of invoice management software include:

• Invoice capture with Optical Character Recognition (OCR)
• Data extraction with validation rules
• Workflow automation with approval routing hierarchies
• Duplicate detection and two and three-way PO-matching
• Vendor management with communication tools
• Global payment processing with FX capabilities
• In-depth analysis and custom reporting

The best invoice automation software also integrates with your enterprise resource planning (EPR) system and other billing software platforms.

Why automate invoice processing?

Companies that automate invoice processing receive up to an 80% reduction in a company’s procure-to-pay lifecycle. Additional benefits include:

• Cuts down on error rates.
• Speeds up the approval process and reduces processing times.
• Saves on labor costs.
• Improves relationships.

Automated invoice processing allows you to assign a GL code without direct access to a company’s accounting platform.

What features should I look for in invoice management software?

Key features of an automated invoice management process include:

• Invoice capture: Automated capture from various channels.
• Data extraction: OCR extracts data from invoices.
• Workflow automation: Setting up automated approval workflows.

Can Tipalti capture both header and line-level invoice details?

Yes, Tipalti can capture both header and line-level invoice details. The system utilizes Tipalti AI Smart Scan, allowing it to extract detailed information from invoices.

How many languages can Tipalti's AI Smart Scan read on invoices?

Tipalti’s AI Smart Scan technology reads invoices in 32 different languages.

Does Tipalti charge additional fees for invoice approvers?

Tipalti does not charge additional fees for invoice approvers. The approval process is included in their accounts payable automation software.