Complete, AI-Driven Invoice Management in One System

Process up to 5x more invoices per employee* with a single platform that captures, codes, matches, reviews, approves, and pays across entities and currencies.

*This result is based on a survey of Tipalti customers, including participants from Tipalti’s Customer Reference Program.

Invoice Management Features

AI-powered Invoice Capture and Data Extraction

Tipalti’s Invoice Capture Agent reads invoices and automatically extracts data at both the header and line-item levels. It handles complex formats, including tables and multi-line items, without manual intervention. As part of Tipalti’s automated invoice processing, it streamlines invoice intake and improves data accuracy.

Invoice Coding Agent for Header and Line-item Coding

Tipalti’s Invoice Coding Agent automatically codes invoice fields by recognizing consistent patterns at both the header and line-item levels, including custom fields such as department, location, tax codes, and expense accounts. It also matches invoice tax amounts to the correct rates and codes, reducing manual effort and improving accuracy.

Automated 2 and 3-Way PO-Matching

Tipalti’s built-in two- and three-way PO matching automates the reconciliation of purchase orders, invoices, and receipts to ensure policy compliance and prevent overspending. Tipalti’s AI-powered PO Matching agent identifies discrepancies in quantity, price, or currency and highlights them in a clear, color-coded interface for faster resolution. Finance teams can configure tolerance thresholds at the header and line level to automate exception handling while maintaining full control over spend.

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Unified Invoice and Bill Processing

Tipalti connects invoice processing and payments in one system to reduce fraud risk and capture early payment discounts. Group invoices into batches, enforce segregation of duties, and automatically hold payments when funds are insufficient.

Automated Supplier Communications

Reduce supplier inquiries and AP workload by keeping suppliers informed at every step, from receipt of invoices to payment. Suppliers onboard and self-serve through the Supplier Hub, where they receive status updates and can check payment history, minimizing follow-ups.

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Real-Time Reconciliation

Accelerate month-end close by up to 50% with real-time reconciliation and seamless ERP integration. Tipalti syncs payment data directly to your ERP, eliminating manual consolidation across spreadsheets or systems. This creates a complete audit trail, improving visibility, accountability, and compliance across the AP process.

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E-Invoicing Support

Stay compliant and effortlessly automate your invoicing process with Tipalti’s fully integrated e-invoicing solution. Connect to the global e-invoicing network Peppol for smooth invoice exchange and local compliance in countries like Germany, Sweden, Norway, Denmark, and Benelux. Electronic invoice processing helps your compliance strategy and builds a reliable audit trail for regulatory and internal reviews. Seamless onboarding without third-party tools helps reduce errors and improve audit controls.

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Platform Features

Work smarter, not harder

With AI and machine learning capabilities, an intuitive UX, and quick and easy global payments, you can drive unprecedented efficiency.

AI

Smarter processes. Instant insights. More productivity. Less manual work. Tipalti AI actually gets things done.

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Global

Manage all entities’ payables operations from a single system. Enable each entity to operate with its own unique workflows and branding.

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Payment Fraud Protection

Proactively prevent fraud by identifying unusual patterns. Block suspicious payees from receiving payments, prevent them from creating new accounts, and get notified of abnormal activities.

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Controls and Compliance

Stay up-to-date and protected automatically, with multi-jurisdictional tax compliance, built-in payment protections, and enterprise-grade controls and security.

Invoice Management FAQs

What is invoice management software?

Invoice management software refers to specialized solutions designed to streamline invoice handling within an organization. These tools automate various aspects of the manual processes that use paper invoices.

Key components of invoice management software include:

• Invoice capture with Optical Character Recognition (OCR)
• Data extraction with validation rules
• Workflow automation with approval routing hierarchies
• Duplicate detection and two and three-way PO-matching
• Vendor management with communication tools
• Global payment processing with FX capabilities
• In-depth analysis and custom reporting

The best invoice automation software also integrates with your enterprise resource planning (EPR) system and other billing software platforms.

Why automate invoice processing?

Companies that automate invoice processing receive up to an 80% reduction in a company’s procure-to-pay lifecycle. Additional benefits include:

• Cuts down on error rates. Less manual entry means less room for mistakes.
• Speeds up the approval process and reduces processing times. Especially for vendors with recurring invoices.
• Saves on labor costs. Staff can work on more business-critical tasks.
• Reduces duplicate invoices and payments.
• Improves relationships. Employees are liberated from tedious tasks, and vendors have a more transparent process.
• Slashes the costs of manually processing invoices (postage, paper, etc).
• It helps to secure early-payment discounts and avoid making late payments.

Automated invoice processing allows you to assign a GL code without direct access to a company’s accounting platform.